We do the heavy lifting on quotes.
The RFQ Assistant reads each request, finds your past jobs and prices it by your rules. Your engineers approve every quote.
Who it’s for
Manufacturers and distributors who price work from drawings, part lists and spec sheets.
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Engineered-to-order equipment makers
Equipment built to each customer’s spec, quoted from drawings and past jobs.
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Configure-to-order equipment makers
Standard designs set up per order, priced from options and rules.
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Job shops
Parts made to print, quoted from the drawing, the material and machine time.
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Industrial distributors
Line-item requests matched to your catalog and price lists.
Quotes take hours. Customers don’t wait.
An RFQ arrives as an email with drawings, part lists and spec sheets. Someone has to read it, find similar old jobs, apply your pricing rules and type up the quote.
That is hours of an estimator’s or engineer’s day for every request. Meanwhile the customer waits, and often buys from whoever answers first.
What it does, in eight steps
It runs in your own cloud account, on your own AI account.
- Reads the RFQ From your inbox or web form: PDFs, spreadsheets and drawings.
- Pulls out the key fields Customer, part, material, quantity, dimensions, finish and due date. Anything uncertain is flagged.
- Finds similar past jobs The closest old jobs and the quotes you sent for them.
- Prices it by your rules Your price lists and rules set every number. AI never sets a price
- Drafts the quote In your own quote template.
- Waits for your approval Your estimator approves, edits or rejects it. Nothing is sent automatically
- Updates your tools Approved quotes go into your spreadsheet, CRM, accounting or ERP system.
- Logs every step An audit trail of every draft, edit and approval.
The approval screen
Where your estimator checks each draft before anything goes out.
From Kestrel Valve Works rfq@kestrel-valve.example
- manifold-block-rev-C.pdf
- parts-list.xlsx
- Part
- Manifold block, rev C
- Material
- 6061-T6 aluminum
- Quantity
- 250
- Finish
- Type II anodize, black
- Due date
- 10/28 Check: month and day may be swapped
| MaterialRule: bar stock price list | 250 × $18.40 | $4,600.00 |
|---|---|---|
| MachiningRule: 5-axis shop rate | 250 × 0.35 h × $95 | $8,312.50 |
| AnodizeRule: finisher price list | 250 × $3.10 | $775.00 |
| SetupRule: new part setup charge | flat | $450.00 |
| Draft totalClosest past job: #2231, 200 pcs, same material | $14,137.50 | |
A sample approval screen for one quote. The customer, part and prices are made up. The numbered notes describe its parts.
Source documentThe RFQ and its attachments, as they arrived.
Extracted fieldsCustomer, part, material, quantity, dimensions, finish and due date.
Low-confidence highlightAnything uncertain is marked for a person to check.
Price with its ruleEvery number shows the rule behind it.
Approve, edit or rejectNothing is sent without your approval.
What quoting costs you today
Three numbers from your own shop. Nothing is sent anywhere; the sum runs in your browser.
Yearly cost of quoting time
Enter your three numbers to see the yearly cost
RFQs per month × 12 months × hours per quote × hourly cost
Want to see what share of that we can take off your team? We’ll test it on your own RFQs before you pay.
Book a 20-minute callThe acceptance test
Before you pay, it has to pass a test we agree with you, on your own data.
- At least 80% accuracy on the key fields, across 20 of your past RFQs.
- 5 live drafts that your estimators approve with little or no editing.
The test runs in your own cloud account, on your own AI account. Our first 3 clients pay for their Pilot only after it passes.
See Pilot pricingSee it on sample data
Questions estimators and owners ask
Does it read 3D CAD models?
No. It reads the PDFs, prints, spreadsheets and emails your customers send.
Does it replace our ERP?
No. We don’t replace it. We feed it clean data and drafts.
Is our pricing data safe?
It runs in your cloud on your own AI account. Nothing trains on it or leaves your account. We get read-only access to what the project needs and remove it at handover. Read our security details.
Will AI set our prices?
No. AI never prices. Your rules do, and every number shows its rule.
What do you need from us?
About 3 hours of your team’s time: a kickoff call, 20 old RFQs with the quotes you sent, and a review.
Do you take defense work?
We do not take ITAR or EAR-controlled work.